BUSINESS CHALLENGES

Our client is a globally recognized logistics service provider dealing with thousands of invoices from vendors all over the world.

Invoice form varies nation to nation with complex policies, requiring strict data compliance regulation. Processing a massive volume of invoices manually might lead to critical risks, including data entry errors, delayed payment processes, lost invoices, and fraudulent invoices.

They are seeking a solution where all their incoming invoices are processed and issued on time, with no violation of the country’s policies.

PROJECT SCOPE

Filter invoice attached in mass emails
Validate mail with missing invoices
Extract data from detected invoices
Email handling to follow up with vendors

SOLUTION

To tackle this problem, DIGI-TEXX has designed a solution package proposing a group of experts with a full process approach combined with technologies such as Machine learning, Natural Language Processing, and OCR (Optical character recognition).

PROJECT PROCESSING WORKFLOW

When DIGI-TEXX’s system detects incoming invoices from clients, the engines will automatically conduct the Pre-processing step (Auto Classify, Auto Enhance, Auto Rotate), and then, DIGI-XTRACT – our OCR engine will extract the required data.

In some cases, if some data fields are missing and validation steps are required, the system will call for human verification.

OUR OFFER

LANGUAGE: German, English, Italian, and French.

DATA TRAINING SERVICE: Under the client’s requirement, new invoices will be used by our experts to train and enhance the system’s extraction capacity.

24/7: The automated system works 24/7 to ensure your business continuity.

DATA SECURITY: Solution deployment in the country complies with GDPR standards.

BUSINESS OUTCOME

Consequently, we have unburdened our clients in terms of invoice processing and lessened their day-to-day workload.

PROCESSED INVOICES VOLUME

Normal day: ~ 130.000 invoices/month

Peak day: ~ 660.000 invoices/month