24/7
365 Operating Services
10.000.000+
Digitized documents
99%
OCR accuracy Rate
100%
Data security &
Quality Assurance
DIGITIZING JOURNEY AT DIGI-TEXX
OUR DIGITAL SOLUTIONS
Our Scanning and Digitizing Project
Scanning Documents
We transform your paper records into a digital, searchable, and easily accessible system.
A5
A4
A3
A2
A0
The documents can be scanned either in black and white or like-for-like as per originals. Our document scanning equipment can handle document sizes as small as a train ticket and up to A3 size. Large documents such as maps, plans, and technical drawings up to A0 are scanned on our wide-format scanners.
Digital Archiving & Document Scanning Services We Offer
We provide accurate and cost-effective industry-optimized document scanning services to streamline your business processes. We offer several types of document and paper scanning services:
DIGI-TEXX scanning agents check duplicate documents before the scanning step to minimize the number of duplicated scanned documents.
We offer a wide range of scanning services for various industries with the highest commitment to data security:
- Bulk Scanning Service (Backlog scanning)
- Book Scanning Service
- Image Scanning Services
- Large Format Document Scanning Service
- Medical Records Scanning Service
- Legal Document Scanning Service
- MicroFiche/Film Scanning Service
Indexing data fields predefined by clients, including but not limited to:
- Project name
- Location
- Year
- Content
- From Page to Page
- Dispatch code
- Department
- Naming Convention
- Document category
We assign metadata to each scanned document through manual data entry and advanced OCR, ensuring efficient retrieval in the later process.
DIGI-TEXX provides a thorough review of the digital images produced to ensure accuracy, legibility, and compliance with client requirements. Key steps include checking image quality, text legibility, document completeness, and data integrity.
Additionally, security measures are implemented to protect sensitive information, and the process is designed to comply with relevant regulations.
To ensure high-quality results, our document scanning service employs a combination of automated checks and manual reviews.
After the Quality Assurance step, DIGI-TEXX will export data and transfer it to the clients. The data will be scanned and converted into any format required by our clients.
Commonly supported formats:
- Simple Text Formats: CSV, TSV
- Structured Formats: XLS/XLSX, XML, JSON
- Other Formats: PDF, PNG, JPEG
Popular data transfer methods:
- SFTP
- Cloud Service
- Hard Drive
Physical Storage:
- Before Scanning: DIGI-TEXX picks up client’s physical documents from your office or warehouse and securely transports them to their facility.
- During Scanning: Once at the facility, documents are typically sorted, indexed, and prepared for scanning.
- After Scanning: After being scanned, the physical documents will be boxed and labeled with barcodes. The package will be delivered to the client or third-party warehouse.
Disposal Services: Once documents reach their end-of-life or retention period, our secure destruction services ensure their safe and compliant disposal. This can involve shredding, pulping, or incineration, depending on the sensitivity of the information.
document scanning & archiving process At DIGI-TEXX
01
Consultation and Requirements
Meeting with the client to thoroughly understand their document types, volume, quality needs, indexing requirements, output format, archival plans, budget, and timeline.
02
Preparation and Scanning
Removing fasteners and organizing the documents, then scanned using appropriate equipment with quality checks along the way, including basic image enhancement if required.
03
Indexing and Quality Assurance
Apply agreed-upon metadata to the scanned document batches for easy searching and conduct a thorough review to ensure accuracy of both images and indexing.
04
Archiving and Delivery
Digital files are logically organized, transferred to the storage medium with data integrity and security. Files are delivered to the client, potentially with training and a final sign-off.
Deployment Models
ON-PREMISE SCANNING SERVICE
Implement the document scanning services at the client’s office or client-designated location.
OFFSITE SCANNING SERVICE
Implement the document scanning services at DIGI-TEXX document processing operation centers.
Our Customized Solutions
Our customized solutions streamline the clients’ manual processes and enhance overall efficiency.
Document Scanning Solutions
Investment Management Institution
Document Scanning Solutions
Data Extraction Solution
Insurance
Data Extraction Automation
Web Scraping Solution
Historical Archive
Historical Data Web Scraping Solution
Intelligent Document Scanning Solution
Insurance
Intelligent Document Scanning Solution
Straight-Through Process for Customer Onboarding
Insurance
Intelligent Document Processing
Digital Inspection System
Goverment & NGOs
Inspection System
Automated Insurance Claims
Insurance
Intelligent Document Processing
Industries we cater to
BANKING AND FINANCE
Banks and financial institutions deal with sensitive customer data and financial documents that require proper handling and storage. DIGI-TEXX can streamline their operations, reduce the time and cost associated with paper-based processes, and comply with regulatory requirements.
INSURANCE
Insurance companies have a lot of paperwork to manage, from claims to policies to customer information. Our services help insurance companies store them in a secure and easily searchable electronic format, reducing the risk of losing important documents and speeding up the claims process.
E-COMMERCE
E-commerce businesses generate a lot of paperwork, from invoices and receipts to shipping labels and customer information. Our document scanning & digital archiving services can reduce the risk of errors, speed up order processing, and enhance customer service.
HISTORICAL ARCHIVE
Historical societies, museums, and archives deal with a large volume of paper-based historical documents that need to be preserved for future generations. By digitizing these documents, they can ensure their preservation and make them easily accessible to researchers and the general public.
GOVERNMENT AND nGO
Government agencies generate and manage a vast amount of paper-based documents, from tax forms and legal documents to citizen records and permits. We can help improve their efficiency and transparency, reduce costs associated with storage and retrieval, and provide better access to citizens.
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What makes us an ideal digital archiving and document scanning service provider for you?
Our company offers digital storage & document scanning solutions to clients worldwide, delivering high-quality results. Outsourcing your data needs to us provides a range of benefits, including:
Data Security
Our document digitization services guarantee comprehensive information security following the information security management system (ISMS) based on the ISO 27001 standard with GDPR compliance.
Affordable Price
We offer affordable pricing based on your conversion volume or dedicated resource packages. Our prices are highly competitive in the market.
One-Stop Scanning Package
With more than 20 years of experience, we are committed to meeting large-scale and complex digitizing projects. Our dedicated team of experience has been delivering projects in various industries including banking, insurance, and retail.
Scalable Service
Scanning large paper or microfilm archives on-site offers convenience, efficiency, and simplicity. This enables you to manage large-scale document scanning projects without the usual logistical difficulties.
Let us answer your questions
Our team of experts is here to answer any questions you may have and provide you with a free consultation. If you don’t see an answer for you below, feel free to send us a message.
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