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Digital archiving & Document Scanning Service

We facilitate a seamless transition from physical documents to electronic and searchable documents with our document scanning services, securing information management and retrieval.


365 Operating Services


Processing languages


Experienced employees


Data security &
Quality Assurance

convert physical records into easily manageable digital assets

Reduce workloads

increase productivity

In a hybrid world of paper and electronic information, unified information allows businesses to save time and effort in searching for documents. This enables easy access and the ability to share with others quickly and remotely.

DIGI-TEXX has gained experience by completing over 217 successful digital archiving and document scanning projects for international businesses in various industries: banking, insurance, healthcare, e-commerce, government and NGOs, and historical archive.

Organizations have documents that cannot be relocated, confidential records that must remain on the client’s premises, or extensive document archives that are impractical to transfer. Our on-premise scanning service brings scanning equipment and expertise to digitize the physical assets at the client’s premises.

Scanning Documents

  • ID documents: passports, national identity cards, driver’s licenses, birth certificates, and marriage certificates.
  • Medical records: medical history, laboratory test results, and hospital discharges.
  • Accounting documents: invoices, receipts, and income statements
  • HR records: payroll records, and employee profiles.
  • Construction documents: architectural drawings, and maps.
  • Legal Documents: contracts, agreements, and NDAs.
  • Historical documents: books, newspapers, pictures, diaries, letters, speeches, censuses, tax records, birth certificates, and death certificates.

We transform your paper records into a digital, searchable, and easily accessible system.

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The documents can be scanned either in black and white or like-for-like as per originals. Our document scanning equipment can handle document sizes as small as a train ticket and up to A3 size. Large documents such as maps, plans, and technical drawings up to A0 are scanned on our wide-format scanners. 

Digital Archiving & Document Scanning Services We Offer

We provide accurate and cost-effective industry-optimized document scanning services to streamline your business processes. We offer several types of document and paper scanning services:

Invoice Processing Home Banner DIGI-TEXX

DIGI-TEXX scanning agents check duplicate documents before the scanning step to minimize the number of duplicated scanned documents.

Invoice Processing Home Banner DIGI-TEXX
  • Bulk Scanning Service (Backlog scanning)
  • Book Scanning Service
  • Image Scanning Services
  • Large Format Document Scanning Service
  • Medical Records Scanning Service
  • Legal Document Scanning Service
  • MicroFiche/Film Scanning Service
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Indexing data fields predefined by clients, including but not limited to:

  • Project name
  • Location
  • Year
  • Content
  • From Page to Page
  • Dispatch code
  • Department
  • Naming Convention
  • Document category
Invoice Processing Home Banner DIGI-TEXX

Invoice or e-invoice processing can be a troublesome process that requires a lot of time and resources. Incorrect invoices can bring harsh, negative impacts on businesses.

DIGI-TEXX applies expertise in technologies (OCR – Optical Character Recognition, Machine Learning), combined with in-house operators to achieve the maximum possible data accuracy in invoice processing. The service can be flexibly operated both offline at DIGI-TEXX and online on the client’s system.

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After the Quality Assurance step, DIGI-TEXX will export data and transfer it to the clients. The data will be scanned and converted into any format required by our clients.

Commonly supported formats:

  • Simple Text Formats: CSV, TSV
  • Structured Formats: XLS/XLSX, XML, JSON  
  • Other Formats: PDF, PNG, JPEG

Popular data transfer methods:

  • SFTP 
  • Cloud Service
  • Email 
  • Hard Drive
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Physical Storage:

  • Before Scanning: DIGI-TEXX picks up client’s physical documents from your office or warehouse and securely transports them to their facility.
  • During Scanning: Once at the facility, documents are typically sorted, indexed, and prepared for scanning.
  • After Scanning: After being scanned, the physical documents will be boxed and labeled with barcodes. The package will be delivered to the client or third-party warehouse.

Disposal Services: Once documents reach their end-of-life or retention period, our secure destruction services ensure their safe and compliant disposal. This can involve shredding, pulping, or incineration, depending on the sensitivity of the information.

Deployment Models


On-premise Scanning Service

Implement the document scanning services at the client’s office or client-designated location.


Offsite Scanning Service

Implement the document scanning services at DIGI-TEXX document processing operation centers.

Our Comprehensive Digitization Solutions





Our optimized N-step document scanning & digital archiving process

We have developed an optimized N-step process to provide you with an efficient, secure, and convenient workflow. Here’s how we approach it:



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Industries we cater to


Banks and financial institutions deal with sensitive customer data and financial documents that require proper handling and storage. DIGI-TEXX can streamline their operations, reduce the time and cost associated with paper-based processes, and comply with regulatory requirements.


Insurance companies have a lot of paperwork to manage, from claims to policies to customer information. Our services help insurance companies store them in a secure and easily searchable electronic format, reducing the risk of losing important documents and speeding up the claims process.


E-commerce businesses generate a lot of paperwork, from invoices and receipts to shipping labels and customer information. Our document scanning & digital archiving services can reduce the risk of errors, speed up order processing, and enhance customer service.


Historical societies, museums, and archives deal with a large volume of paper-based historical documents that need to be preserved for future generations. By digitizing these documents, they can ensure their preservation and make them easily accessible to researchers and the general public.


Government agencies generate and manage a vast amount of paper-based documents, from tax forms and legal documents to citizen records and permits. We can help improve their efficiency and transparency, reduce costs associated with storage and retrieval, and provide better access to citizens.

You don’t see your industry here? Contact us

What makes us an ideal digital archiving and document scanning service provider for you?

Our company offers digital storage & document scanning solutions to clients worldwide, delivering high-quality results. Outsourcing your data needs to us provides a range of benefits, including:

Data Security

Our document digitization services guarantee comprehensive information security following the information security management system (ISMS) based on the ISO 27001 standard with GDPR compliance.

Affordable Price

We offer affordable pricing based on your conversion volume or dedicated resource packages. Our prices are highly competitive in the market.

One-Stop Scanning Package

With more than 20 years of experience, we are committed to meeting large-scale and complex digitizing projects. Our dedicated team of experience has been delivering projects in various industries including banking, insurance, and retail.

Scalable Service

Scanning large paper or microfilm archives on-site offers convenience, efficiency, and simplicity. This enables you to manage large-scale document scanning projects without the usual logistical difficulties.

Let us answer your questions

Our team of experts is here to answer any questions you may have and provide you with a free consultation. If you don’t see an answer for you below, feel free to send us a message.

Yes, DIGI-TEXX offers secure document scanning at your office location. Our on-site scanning service brings to your door the expertise, equipment, and staff necessary for organizing and workflow, setting up the initial system, and operating the scanning equipment.

At DIGI-TEXX, we make it easy for you to convert your documents. Simply pack up your files and leave the rest to us. Our document preparation team will ensure that any paperclips, staples or sticky notes are removed, and your papers are ready for our high-quality scanning process.

You should consider using document scanning and digital archiving services in various situations:

  • You’re looking for cost savings: The costs of physical storage, printing, and document retrieval can be significant and digitization can lead to considerable long-term cost reductions.
  • You’re concerned about document security and preservation: Vital documents can be damaged or lost due to natural disasters, theft, or accidental damage. Digital archives offer enhanced security, ensuring your documents are always safe and accessible.
  • You want to improve efficiency and productivity: Digitizing enables seamless integration with workflow software and boosts overall efficiency.

Ultimately, companies of all sizes and industries can benefit from using document scanning and digital archiving services. The specific reasons for implementing these services will vary depending on individual needs and goals, but the overall benefits often include increased efficiency, cost savings, improved security, and valuable data insights.

Yes, we provide a wide range of options for scanning and converting various types of physical documents, such as large-format blueprints and schematics, microfiche, photographs, any-size paper documents, and more.

Our document scanning services process various document types: accounting documents, ID documents, medical records, legal documents, and historical documents.

Our services are designed to meet your needs with precision and efficiency, ensuring that your documents are accurately digitized and easily accessible.

It is recommended to scan documents at a minimum of 200 PPI (Pixels Per Square Inch), regardless of whether they are Black & White, Color, or Grayscale. For engineering drawings, maps, and documents with a typeface smaller than six points or with detailed backgrounds, 300 PPI is recommended.

Our team performs manual quality control on each image to guarantee that our high standards are met.

Imperfect scans are redone to maintain our quality standards. In most cases, digital formats are easier to read than the original documents.

We are an active member of

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Our exemplary project delivery capacity

Our document scanning solutions add value to any business (from small to large enterprises) around the world.

Our 20 Years of Proven Track Record

DIGI-TEXX VIETNAM 20th Anniversary

Reaching a new height

Our Dynamic and Experienced Employee


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Straight-Through Process for Customer Onboarding


Intelligent Document Processing

Automated Insurance Claims


Intelligent Document Processing

Global Invoice Processing


Automated Data Extraction Solution

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