This guide will highlight some of the best Document Management Software solutions available today. Each solution offers unique features designed to meet different team needs. From simple task management to more advanced features. Join DigiTexx as we explore the Top 17 Document Management Software Solutions in 2025!
What is Document Management Software?
Document Management Software (DMS) is a digital solution designed to organize, store, manage, and retrieve documents electronically and it streamlines the handling of files securely and efficiently. It replaces traditional paper-based methods and helps businesses maintain a centralized system for their data, improving productivity, security, and accessibility.
Benefits of Using Document Management Software:
- Improved Efficiency: Streamlines document workflows, saving time in locating and processing files.
- Cost Savings: Reduces dependency on paper, printing, and physical storage.
- Enhanced Security: Protects sensitive documents with advanced security measures.
- Remote Access: Allows employees to access documents from anywhere, supporting flexible work environments.
- Compliance Support: Assists organizations in adhering to industry regulations and maintaining proper documentation.
DMS is a versatile tool, ideal for businesses of all sizes, providing a structured approach to managing information in a digital age.
Effective Document Management Software is critical for the success of any organization, ensuring that resources are used efficiently and goals are met within the specified constraints. It provides structure, focus, and guidance for teams, helping to manage complexity and mitigate risks.
17 Best Document Management Software Solutions in 2025
In 2025, document management software will continue to play a pivotal role in streamlining workflows, enhancing data security, and boosting efficiency for businesses of all sizes. With a variety of options available, choosing the right solution can be challenging.
Below is a curated list of the 17 best document management software solutions, each tailored to meet diverse organizational needs. Dive into the detailed breakdown of features, benefits, and use cases of these top-performing tools.
DIGI-DMS: A Top Document Management Software in 2025
DIGI-DMS is an archiving system built on a web application based on a cloud-ready technology stack by DIGI-TEXX. The electronic document management system (DMS) allows multiple tenants and users to simultaneously access and manage paperwork and archive documents with functions:
- SECURE UPLOADING
- CLASSIFYING
- SEARCHING
- STORING.
Top 5 Features of DIGI-DMS:
- Advanced Search Capabilities: Quickly locate documents with smart filters.
- Centralized Document Storage: Organize and access files in a single secure platform.
- Version Control: Track and manage multiple versions of documents effortlessly.
- Robust Security Measures: Protect data with encryption and role-based permissions.
- Seamless Collaboration: Enable real-time co-authoring and team communication.
Top 5 Benefits of DIGI-DMS:
- Streamlined Document Management: Centralizes all documents in one platform, reducing clutter and improving organization.
- Enhanced Productivity: Automates repetitive tasks and simplifies workflows, allowing teams to focus on core activities.
- Improved Accessibility: Provides secure, anytime-anywhere access to files, making it ideal for remote and hybrid teams.
- Stronger Data Security: Ensures document protection with robust encryption, access controls, and audit trails.
- Cost and Time Savings: Reduces dependency on physical storage and manual processes, cutting operational costs and saving time.
Best for: DIGI-DMS is ideal for businesses needing secure, centralized document management. Perfect for remote teams, finance, healthcare, and organizations automating workflows, it enhances productivity with a user-friendly, feature-rich platform.
OnlyOffice
OnlyOffice is an open-source document management and collaboration platform that offers tools for managing documents, spreadsheets, and presentations. It provides cloud-based access and integrates with popular business applications to facilitate seamless collaboration. OnlyOffice is known for its robust features and flexibility, making it a popular choice for businesses of all sizes.
Top 5 Features:
- Document Editing: Offers powerful editing tools for documents, spreadsheets, and presentations.
- Collaboration Tools: Enables real-time collaboration and communication.
- Access Controls: Provides granular permission settings for document access.
- Integration Capabilities: Integrates with popular apps like Google Drive and Dropbox.
- Mobile Access: Supports access from mobile devices for on-the-go productivity.
Benefits:
- Improved Collaboration: Facilitates teamwork with real-time editing and communication.
- Flexibility: Offers a range of tools to meet diverse business needs.
- Cost-Effective: Provides a free version and affordable pricing plans for businesses.
- Open-Source: Allows for customization and adaptation to specific requirements.
- Cross-Platform Access: Ensures documents are accessible from any device and location.
Best For: Small to medium-sized businesses seeking an open-source and flexible document management solution with strong collaboration tools.
DocuWare Cloud
As a cloud-based solution, DocuWare is accessible via any browser so it’s a perfect fit for remote teams working from different locations. However, there are some additional tools that can boost your productivity as a DocuWare user when you need to create a diagram or process a scanned document.
Top 5 Features:
- Document Capture: Scans and imports documents from different sources.
- Workflow Automation: Automates document processes and approvals.
- Secure Document Storage: Offers encrypted storage and access controls.
- Search and Retrieval: Provides advanced search capabilities for quick document access.
- Integration with Apps: Integrates with popular business applications for seamless operations.
Benefits
- Improved Productivity: Automates repetitive tasks to save time for more important work.
- Improved Collaboration: Facilitates team collaboration with easy document sharing and access.
- Cost Savings: Reduces paper usage and storage costs through digitization.
- Data Security: Protects sensitive information with robust security measures.
- Easy Access: Provides anytime, anywhere access to documents from any device.
Best For: Businesses looking for a cloud-based document management solution to streamline workflows and improve collaboration.
Hightail Business
Hightail Business is a document management and file-sharing platform for creative teams to share and collaborate on large files. It provides tools for managing projects, gathering feedback, and ensuring seamless communication between team members and clients. Hightail is known for its user-friendly interface and ability to handle large multimedia files.
Top 5 Features:
- File Sharing: Enables easy sharing of large files with clients and team members.
- Collaboration Tools: Provides tools for gathering feedback and making revisions.
- Project Management: Manages projects with task assignments and deadlines.
- Secure Storage: Offers encrypted storage for secure file management.
- Integration with Apps: Integrates with popular tools like Adobe Creative Cloud.
Benefits:
- Streamlined Workflows: Simplifies project management and collaboration.
- Improved Client Communication: Improves client interactions with easy file sharing and feedback.
- Time Savings: Reduces the time spent on file transfers and project coordination.
- Data Security: Ensures files are protected with robust security measures.
- Improved Creativity: Supports creative teams with tools tailored to their needs.
Best For: Creative teams and businesses needing a platform for sharing and collaborating on large multimedia files.
Rubex by eFileCabinet
Rubex by eFileCabinet is a cloud-based document management solution designed to help businesses securely store, manage, and share their documents. It offers workflow automation, version control, and enhanced search features, streamlining business operations and improving efficiency.
Top 5 Features:
- Cloud-based storage for secure access
- Document collaboration tools
- Workflow automation and task management
- Version control for document tracking
- Advanced search functionality.
Top 5 Benefits:
- Increased document security and accessibility
- Improved team collaboration
- Reduced paperwork and manual processes
- Enhanced productivity and time savings
- Easy compliance with industry regulations.
Best For: Rubex is ideal for small to medium-sized businesses in need of secure, efficient document management and workflow automation. It’s perfect for teams handling sensitive information and looking to streamline operations and ensure regulatory compliance.
Ademero Content Central
Ademero Content Central is a robust document management software solution that offers businesses secure document storage, workflow automation, and advanced search capabilities. It enhances collaboration, improves efficiency, and simplifies compliance management with intuitive, scalable features.
Top 5 Features:
- Document capture and indexing
- Workflow automation
- Secure cloud storage
- Advanced search functionality
- Document version control.
Top 5 Benefits:
- Increased document security
- Streamlined workflows
- Enhanced team collaboration
- Reduced paper-based processes
- Improved compliance management.
Best For: Ademero Content Central is ideal for businesses looking to streamline document management, improve team collaboration, and ensure secure document access.
Adobe Document Cloud Standard
Adobe Document Cloud Standard is a cloud-based document management solution that enables users to create, edit, sign, and store documents securely. It integrates seamlessly with other Adobe tools, simplifying document workflows and improving team collaboration while ensuring compliance with industry standards.
Top 5 Features:
- PDF creation and editing
- Cloud storage for secure access
- eSignature functionality
- Document sharing and collaboration
- Mobile access for on-the-go editing.
Top 5 Benefits:
- Streamlined document workflows
- Secure document storage
- Improved team collaboration
- Simplified document signing
- Accessible from any device.
Best For: Adobe Document Cloud Standard is best for businesses and individuals seeking seamless document management, secure storage, and efficient collaboration across various devices.
Fluix
Fluix is a cloud-based document management solution designed to streamline workflows, document collection, and collaboration. It provides secure document storage, electronic signatures, and seamless integrations, allowing teams to efficiently manage business processes and improve productivity while ensuring data security and compliance.
Top 5 Features:
- Document management and storage
- Workflow automation
- Electronic signatures
- Real-time document collaboration
- Mobile app for remote access.
Top 5 Benefits:
- Enhanced team collaboration
- Increased productivity and efficiency
- Secure data storage
- Simplified document signing
- Streamlined business workflows.
Best For: Fluix is ideal for businesses looking to improve document workflows, enhance team collaboration, and ensure secure document management across various devices.
PaperTracer
PaperTracer is a document management software solution designed to simplify document storage, retrieval, and workflow management. It provides secure cloud-based document storage, automated task management, and seamless collaboration tools, helping businesses enhance efficiency, compliance, and productivity. PaperTracer ensures that documents are easily accessed, tracked, and organized for better decision-making and streamlined operations.
Top 5 Features:
- Cloud-based document storage
- Automated workflow and task management
- Document version control
- Advanced search capabilities
- Secure document sharing and collaboration.
Top 5 Benefits:
- Increased efficiency and productivity
- Improved document security
- Enhanced team collaboration
- Streamlined document workflows
- Simplified regulatory compliance.
Best For: PaperTracer is best for businesses looking to improve document management, streamline workflows, and ensure secure, organized document storage across teams.
Box
Box is a cloud-based document management and collaboration platform that enables teams to securely store, manage, and share files. With powerful integrations and workflow automation, Box enhances productivity, data security, and real-time collaboration. It helps businesses streamline document management while ensuring compliance and secure access to critical information from any device.
Top 5 Features:
- Cloud storage with file syncing
- Workflow automation
- Secure document sharing and access
- Integration with third-party apps
- Version control and document tracking
Top of Benefits:
- Enhanced collaboration across teams
- Improved document security and compliance
- Streamlined workflows and productivity
- Easy access to files from any device
- Simplified file sharing and tracking.
Best For: Box is ideal for businesses needing secure document management, streamlined workflows, and seamless collaboration across teams, regardless of location.
Dropbox Business
Dropbox Business is a cloud-based document management and file-sharing solution designed for teams and businesses. It offers secure file storage, seamless collaboration, and powerful syncing features. Dropbox Business enhances team productivity with advanced search, real-time collaboration tools, and robust security, allowing teams to work together efficiently while ensuring data safety.
Top 5 Features:
- Cloud storage with file syncing
- Team collaboration tools
- Advanced file search
- File version history and recovery
- Integration with third-party apps.
Top 5 Benefits:
- Improved team collaboration
- Enhanced file security and compliance
- Streamlined workflows and productivity
- Easy file access from any device
- Simplified sharing and file tracking.
Best For: Dropbox Business is ideal for teams and businesses seeking secure document management, file sharing, and collaboration across multiple devices and platforms.
Egnyte
Egnyte is a cloud-based DMS designed for businesses to securely store, share, and collaborate on files. With a focus on data security and compliance, Egnyte integrates with various third-party apps, provides powerful tools for team collaboration, file management, real-time access across devices, enhancing overall productivity.
Top 5 Features:
- Cloud storage with secure file access
- File sharing and collaboration tools
- Advanced search and file versioning
- Workflow automation
- Compliance and security controls.
Top 5 Benefits:
- Improved team collaboration
- Secure file storage and sharing
- Enhanced workflow efficiency
- Real-time access from any device
- Simplified compliance and data protection.
Best For: Egnyte is ideal for businesses seeking secure file management, collaboration tools, and robust data protection across teams and devices.
Google Workspace
Google Workspace is a comprehensive suite of cloud-based productivity and document management tools. It includes applications for document creation, collaboration, storage, and communication. With real-time editing and seamless integration across devices, GW enables teams to work efficiently, securely, collaboratively from anywhere while ensuring easy file sharing, management.
Top 5 Features:
- Google Docs, Sheets, and Slides for real-time collaboration
- Cloud storage via Google Drive
- Seamless integration with other Google apps
- Secure file sharing and access controls
- Real-time commenting and editing.
Top 5 Benefits:
- Enhanced team collaboration
- Secure file storage and sharing
- Easy document creation and editing
- Access from any device
- Streamlined workflow integration.
Best For: Google Workspace is ideal for businesses and teams needing efficient, cloud-based document management, real-time collaboration, and seamless integration with Google tools.
Laserfiche
Laserfiche is a robust document management and automation platform that helps businesses capture, manage, and secure their documents. It offers advanced features for workflow automation, compliance, and document storage, improving operational efficiency, reducing manual tasks, and enhancing collaboration while ensuring regulatory compliance, secure access to critical business information.
Top 5 Features:
- Document capture and scanning
- Workflow automation
- Advanced search capabilities
- Compliance and security features
- Document version control.
Top 5 Benefits:
- Streamlined workflows and processes
- Improved document security and compliance
- Enhanced team collaboration
- Reduced paperwork and manual tasks
- Easy document retrieval and access
Best For: Laserfiche is ideal for businesses seeking efficient document management, workflow automation, and secure document storage for compliance and operational efficiency.
M-Files
M-Files is a powerful DMS that uses metadata to automatically organize, manage, and track documents. It allows businesses to streamline workflows, improve team collaboration, ensure regulatory compliance, and enhance document security. M-Files integrates seamlessly with existing systems, providing a centralized and easily accessible platform for managing and retrieving critical business information.
Top 5 Features:
- Metadata-based document organization
- Automated workflow management
- Version control and document tracking
- Secure document sharing
- Integrations with third-party apps
Top 5 Benefits:
- Improved document organization and retrieval
- Streamlined workflows and increased productivity
- Enhanced document security and compliance
- Easy collaboration across teams
- Reduced reliance on paper-based processes
Best For: M-Files is ideal for businesses seeking efficient document management, enhanced security, and streamlined workflows for improved productivity and compliance across teams.
Revver (formerly eFileCabinet)
Revver is a cloud-based DMS designed to help businesses organize, store, and securely access their documents. With powerful features such as workflow automation, version control, and collaboration tools, Revver streamlines processes, improves productivity, and enhances data security. It is ideal for businesses looking to reduce paper dependency and ensure regulatory compliance.
Top 5 Features:
- Cloud document storage and access
- Workflow automation and task management
- Document version control
- Secure file sharing
- Advanced search and indexing.
Top 5 Benefits:
- Improved document organization and accessibility
- Increased efficiency through automated workflows
- Enhanced document security
- Better team collaboration
- Streamlined compliance with regulations.
Best For: Revver is best for small to medium-sized businesses looking for secure, efficient document management, enhanced collaboration, and workflow automation.
SharePoint
SharePoint is a robust document management and collaboration platform developed by Microsoft. It enables organizations to securely store, manage, and share documents while enhancing collaboration through centralized access. With customizable workflows, advanced search, and seamless integration with other Microsoft tools, SharePoint helps teams stay productive, organized, and compliant with industry standards.
Top 5 Features:
- Document storage and management
- Workflow automation
- Advanced search and indexing
- Integration with Microsoft 365 apps
- Secure document sharing and access.
Top 5 Benefits:
- Improved team collaboration
- Enhanced document security
- Streamlined workflows and business processes
- Easy access to documents from any device
- Increased productivity and organization.
Best For: SharePoint is ideal for businesses that need a flexible document management system with strong collaboration tools and seamless integration with Microsoft 365.
Document management software solution With DIGI-DMS, all data and paper documents will be standardized and stored in a centralized database, enabling businesses to reduce operating effort and ensure security and transparency – creating more value for structured data with quick and easy access.
