BUSINESS CHALLENGES
Invoice form varies nation to nation with complex policies, requiring strict data compliance regulation. Processing a massive volume of invoices manually might lead to critical risks, including data entry errors, delayed payment processes, lost invoices, and fraudulent invoices.
They are seeking a solution where all their incoming invoices are processed and issued on time, with no violation of the country’s policies.
PROJECT SCOPE
- Filter invoice attached in mass emails
- Validate mail with missing invoices
- Extract data from detected invoices
- Email handling to follow up with vendors
SOLUTION
To tackle this problem, DIGI-TEXX has designed a solution package proposing a group of experts with a full process approach combined with technologies such as Machine learning, Natural Language Processing, and OCR (Optical character recognition).
PROJECT PROCESSING WORKFLOW
When DIGI-TEXX’s system detects incoming invoices from clients, the engines will automatically conduct the Pre-processing step (Auto Classify, Auto Enhance, Auto Rotate), and then, DIGI-XTRACT – our OCR engine will extract the required data.
In some cases, if some data fields are missing and validation steps are required, the system will call for human verification.
OUR OFFER
- LANGUAGE: German, English, Italian, French, Vietnamese, and more.
- DATA TRAINING SERVICE: Under the client’s requirement, new invoices will be used by our experts to train and enhance the system’s extraction capacity.
- 24/7: The automated system works 24/7 to ensure your business continuity.
- DATA SECURITY: Solution deployment in the country complies with General Data Protection Regulation (GDPR) standards.
BUSINESS OUTCOME
Consequently, we have unburdened our clients in terms of invoice processing and lessened their day-to-day workload.
- PROCESSED INVOICES VOLUME
Normal month: ~ 130.000 invoices/month
Peak month: ~ 660.000 invoices/month
- PROCESSING TIME: 5 minutes of manually processing one invoice turn to ~ 30 seconds/ invoice
